Spanish Closed Captioning for Summer Camp Organizers via Zoom - CaptioningStar

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Spanish Closed Captioning for Summer Camp Organizers via Zoom

Spanish Closed Captioning for Summer Camp Organizers via Zoom
Spanish Closed Captioning Summer Camp


A New York-based summer program provider designed to provide enriching experiences for students from Schools. The camp offers a variety of activities aimed at fostering academic growth, personal development, and community engagement. The program focuses on building essential skills such as critical thinking, teamwork, and leadership through a combination of academic classes, outdoor adventures, arts and crafts, and sports activities.

With a mission to empower students to reach their full potential, they strive to create a supportive and inclusive environment where campers can thrive both academically and socially.

This case study explores how a summer camp group successfully implemented Spanish closed captioning via Zoom to accommodate participants who were fluent in Spanish.


The summer camp group embraced diversity, welcoming participants from varied cultural backgrounds, including English and Spanish speakers. Organizers prioritized inclusivity and accessibility, ensuring a seamless experience for all attendees regardless of language preference.

Bilingual staff members facilitated communication and activities, fostering an environment where every camper felt valued and supported in their learning and social interactions.

Touch base

The client has requested a 5-day schedule with 1-hour sessions on Zoom, focusing on integrating Spanish Closed Captioning for Spanish-speaking participants. Emphasizing Zoom as the primary platform, the aim is to ensure inclusivity and accessibility, facilitating effective communication and engagement for all attendees, regardless of language preference.


One of the primary challenges faced by the organizers was catering to Spanish-speaking participants during virtual sessions conducted via Zoom. While the organizers primarily communicated in English, they wanted to ensure that Spanish-speaking participants could fully engage with the content and discussions.


To address this challenge, the organizers decided to implement Spanish closed captioning for all Zoom sessions. They leveraged Zoom’s built-in closed captioning feature, which allows hosts to assign a participant as the live captions or use a third-party service for automated captioning.


1. Preparation
Before the start of each session, we ensured that the closed captioning feature was enabled and configured for Spanish-language captions.

2. Captionist Assignment
We designated a bilingual Native Speaker to serve as the official captioner. This individual would listen to the speaker and provide real-time translations into Spanish via the closed captioning feature.

3. Human Captioning
We opted for Complete human-based captioning services integrated with Zoom, as accuracy is of paramount importance to cater to the kids. These services transcribed the spoken English content into text and then translated it into Spanish using a highly trained and certified captioner.

4. Quality Assurance
To maintain accuracy and clarity, we periodically reviewed the captions during the session. They corrected any inaccuracies or mistranslations promptly to ensure the Spanish-speaking participants received the intended message.


The implementation of Spanish closed captioning significantly enhanced the inclusivity of the summer camp group’s virtual sessions. Spanish-speaking participants expressed gratitude for being able to follow along seamlessly and actively engage in discussions. The initiative fostered a more inclusive environment where language barriers were effectively overcome.


1. Early Planning
Incorporating language accessibility features should be considered during the initial planning stages of virtual events or sessions.

2. Participant Engagement
Actively involving bilingual participants as live captioners can enhance engagement and accuracy in translation.

3. Continuous Improvement
Soliciting feedback from participants and conducting post-event evaluations can help identify areas for improvement and refine the implementation of language accessibility features in future sessions.


We’re extremely satisfied with Captioningstar’s Spanish Closed Captioning service. Their accuracy and efficiency made our Zoom sessions significantly more accessible for our Spanish-speaking attendees. The professionalism and attention to detail demonstrated by their team were impressive. We highly recommend Captioningstar for their exceptional captioning solutions.

~ Director of Programs


By prioritizing inclusivity and leveraging technology, Captioninstar successfully provided Spanish closed captioning via Zoom, ensuring that all participants could fully engage with the content and discussions irrespective of their language preference. This case study highlights the importance of proactive measures in creating accessible and inclusive virtual environments for all sectors, especially the education sector. Captioningstar’s recent venture into AI Accessibility Services is producing rippling effects on the education industry.